Take a breath of fresh app

A powerful dashboard was built for both coaches, and Fit Minds administrators so they have a quick overview of upcoming appointments, recently completed ones, etc.

Each client record allows coaches to see their progress over time, view their current ability levels, and have quick access to the client's contacts.

Each individual client session is tailored to her current ability levels, and avoids (as much as possible) repeating exercises too often. The coach has full control over the exercises that compose a session, should she want to manually change them.

And once the session is passed, the interface automatically switches to one making scoring easy. (As a requirement, exercises are executed on paper, and scores are manually entered by the coach after the fact.)

For the Fit Minds staff, the platform unlocks everything they need to administer their subscribers, as well as their exercise content, tags for exercise classification, etc. A module of "text snippets" was also added so the communication with contacts and relatives can be standardized and streamlined, all the while leaving enough flexibility for coaches to personalize their interactions. The platform is also integrated with Stripe for handling recurring subscription fees and discount coupons, as well as Quickbooks for the book keeping.

Once registered, an agencie got their own subdomain for their copy of the application. (setup all automated upon registration)

The platform let's the agency owner add other staff members, clients and contacts. Each client has one or more website associated with it, which is the base holder of information for all credentials: FTP, Domain Name, Databases, Mail accounts, etc.

To limit the amount of data entry done by agency staff, the system can generate an on-boarding link; one specifies which sections they want their client to fill out (FTP, Database access, ...) and sends the link to the client who gets a nice online wizard to fill out all their information themselves. For security purposes, the link expires after a set amount of days.

Finally, as this was a multi-lingual offering, a separate module was created so translators could have access to just the translatable data and prepare a system's translation in their language.

The custom platform tracks projects from the moment they are a prospect on the company's book all the way to completion. Over the life of the project, staff members are assigned to tasks and their hours, tracked. Integrated with their billing solution, a project manager can know at any moment if she is over or under budget all the way to the completion date.

A powerful reporting module also gives employees a glimpse of their current and upcoming workload, and administrators an office-wide view of who's got some time left to handle new projects, etc.